Cert-Trace®: The Solution to Costly Paper Documentation for Businesses
Did you know that paper documentation can cost businesses millions every year? From the cost of paper and ink to the time spent filing and retrieving documents, paper documentation can be a significant expense for businesses of all sizes. However, with the advent of blockchain powered digital document archiving solutions like Cert-Trace®, businesses can potentially save up to 90% of those costs. We further discuss the power of blockchain in this article
We are going to discuss following points:
Improved efficiency
Enhanced security
Easy access and sharing
Reduced environmental impact
Reduced storage costs
1. Improved efficiency
Searching for and retrieving paper documents can be time-consuming, especially if they are stored in multiple locations: With paper documents, employees may have to spend significant amounts of time searching through filing cabinets, storage rooms, or warehouses to find the document they need. This can be further complicated if the document is stored in multiple locations or if the employee is not sure where the document is located.This process can be frustrating, time-consuming, and can lead to decreased productivity.
- Physical documents can be lost or misplaced, which can further delay the process of finding and retrieving important information: With paper documents, there is always a risk of documents being lost or misplaced, which can be a significant setback for businesses. This can happen due to a variety of reasons, such as human error, theft, or natural disasters. When documents are lost or misplaced, it can be time-consuming and expensive to recreate or retrieve the information.
With Cert-Trace®, documents can be accessed quickly and easily from anywhere with an internet connection: With digital document archiving solutions like Cert-Trace®, documents can be accessed from anywhere with an internet connection. This means that employees no longer have to spend time searching for physical documents, and can instead quickly and easily retrieve documents online. This can be a significant time-saver, as employees can access the documents they need within seconds.
This not only saves time but also allows employees to access important information on-the-go, increasing productivity and efficiency: With digital document archiving solutions like Cert-Trace®, employees can access documents from their mobile devices or laptops, even when they are on-the-go. This means that employees can work from anywhere, whether they are traveling, working from home, or in the field. This can increase productivity and efficiency, as employees can quickly access the information they need and continue working without interruption.
2. Enhanced security
Enhanced security is one of the major benefits of using Cert-Trace® for document archiving. Traditional paper documentation is susceptible to loss, theft, or damage, which can be extremely costly for businesses, especially if the documents contain sensitive or confidential information.
- In addition, physical documents can be easily tampered with or altered, leading to issues with data integrity and accuracy. This can be a significant problem for businesses that rely on accurate and reliable information to make critical decisions.
- With Cert-Trace®, businesses can rest assured that their documents are secure and tamper-proof, thanks to the use of blockchain technology. Blockchain provides a decentralized and distributed ledger that is resistant to tampering, making it virtually impossible for anyone to modify or delete data without being detected.
- As a result, businesses can benefit from increased protection against financial loss due to fraud, theft, or damage. Moreover, Cert-Trace® helps to maintain the integrity of important documents, ensuring that they remain accurate and reliable over time. This is particularly important for legal, financial, or regulatory compliance purposes, where document authenticity and accuracy are crucial.
3. Easy access and sharing
Cert-Trace® offers businesses an easy and convenient way to access and share documents with others. The system uses unique QR codes, which can be scanned by any smartphone or mobile device with internet access. This allows employees to access important information quickly and easily, regardless of their location or time zone.
- Additionally, with Cert-Trace®, businesses no longer need to rely on physical copies of documents, which can be lost, damaged, or stolen during transportation. Instead, documents are stored digitally in the cloud, and can be securely shared with other authorized parties through the use of QR codes.
- This feature is particularly useful when working with remote teams, clients, or partners who are located in different parts of the world. Rather than having to rely on physical delivery or in-person meetings, businesses can simply share the QR code with the relevant party, and they can access the necessary documents from anywhere, at any time.
- This not only saves time and reduces the risk of lost or stolen documents, but it also promotes a more efficient and streamlined workflow for businesses. With easy access and sharing, businesses can collaborate more effectively with others, and make better-informed decisions based on the information available.
4. Reduced environmental impact
The production and disposal of paper documents have a significant environmental impact, contributing to deforestation, greenhouse gas emissions, and landfill waste. By reducing the need for paper, Cert-Trace® offers a more sustainable solution for businesses.
- Digital document archiving eliminates the need for paper and ink, reducing the consumption of trees, water, and energy. This not only reduces the carbon footprint associated with document archiving but also promotes a culture of sustainability within businesses.
- In addition, Cert-Trace® promotes a paperless office, which further reduces the environmental impact of document archiving. By eliminating the need for physical copies, businesses can reduce the amount of waste generated by printing, copying, and disposing of paper documents.
- Overall, the use of Cert-Trace® can significantly reduce the environmental impact of document archiving, while also promoting a culture of sustainability within businesses. By adopting digital document archiving practices, businesses can reduce their carbon footprint, conserve natural resources, and contribute to a more sustainable future.
5. Reduced storage costs
The use of paper documentation is a significant source of environmental impact for businesses. The production of paper requires the use of trees, water, and energy, which can contribute to deforestation, water scarcity, and carbon emissions. Additionally, the disposal of paper documents can contribute to landfill waste, which can take decades to decompose.
- Cert-Trace® offers a more sustainable solution to document archiving and management. By reducing the need for paper documentation, businesses can significantly reduce their environmental impact. This promotes a culture of sustainability within businesses and demonstrates a commitment to reducing their carbon footprint.
- Furthermore, by promoting a paperless office, Cert-Trace® can help businesses reduce their overall resource consumption, such as electricity and ink/toner. This can lead to cost savings for the business, in addition to reducing their environmental impact.
Conclusion:
Cert-Trace® offers a comprehensive solution for businesses of all sizes to improve their document archiving practices. By digitizing document archiving processes and promoting a paperless office, businesses can not only save money but also contribute to a more sustainable future. With its benefits of reduced storage costs, improved efficiency, enhanced security, easy access and sharing, and reduced environmental impact, Cert-Trace® is a simple, secure, and cost-effective solution that can help to streamline operations and improve the bottom line.
Why Blockchain is Important
Information is crucial for business operations and its timely and accurate delivery is essential. Blockchain excels in this regard, providing a secure and transparent ledger accessible only to authorized network participants. With blockchain, a range of business activities such as orders, payments, accounts, production, and more can be tracked. The shared, single view of truth offered by blockchain enhances confidence and reveals new efficiencies and opportunities through complete end-to-end visibility of transactions.
We further discuss the power of blockchain in this article
Cert-Trace® is Making Documentation Easy for Businesses
Cert-Trace® is green blockchain powered document digitization, archiving solution that allows you the user to archive your documents at any place anywhere at any time, replacing the age old method of paper documentation.
Want to know more about Cert-Trace® and how it is making documentation easy for businesses read this.
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Contact Us
Director Business Development
Waqar Ahsan
Hi! I’m glad you are interested in Cert-Trace®. If you have any questions please feel free to reach out to me through LinkedIn or e-mail. I’ll be happy to assist you, every way possible.
Chief Executive Officer
Bill Holler
Hello! Welcome to TraCert OÜ. Your documents will remain safe and secure with Cert-Trace® due to our cutting edge security technology. You have my word for this.